Privacy and Donor Policy
- Fundraising will be truthful and accurately described.
- Donations will be spent in accordance with the donor’s intent.
- Donors will receive prompt, forthright answers to questions.
- Donors have the right to be informed of the organization’s mission and purpose.
- Fundraising will respect the dignity and privacy of those who benefit from the organization’s activities.
- Donors will receive appropriate acknowledgment and recognition for their gift.
- The organization will respect the donor’s requests to remain anonymous.
- Upon request, donors are entitled to promptly receive the organization’s most recent stewardship report and proof of 501 (c) 3 tax-exempt status.
- Donors will have the opportunity to have their names deleted from mailing and fundraising solicitations. Their opt out request will be honored promptly.
- The organization will respect donors’ privacy by not sharing, selling, or renting names and personal information.
- Donors can expect that all relationships with individuals representing the organization will be professional in nature and that they will be treated with respect, compassion and dignity.
Conflict of Interest Policy
It is the policy of Art & Creativity for Healing that its relationships in transactions with individuals outside the organization and with other business concerns be conducted at all times on a highly ethical basis. To this end, the sole consideration must be the best interest of the organization. Consequently, decisions made in conducting such relationships and transactions must not be influenced by self-interest on the part of an officer, trustee, or employee that is actually or potentially in conflict with the best interest of the organization.
To avoid conflicts of interest, the following should be deemed circumstances actually or potentially involving such conflict:
1. Ownership by an officer, trustee, or other employee or member in his/her family of a financial interest in any organization doing business with the organization as a supplier, except to the extent that such financial interest is an investment, normal in amount, in a business concern listed on a stock exchange or actively traded over the counter.
2. Any relationship, as an officer, trustee, or employee, whether or not for personal gain, with supplier or such relationship with another individual or business concern under conditions limiting performance of his/her service to the organization.
3. Receipts of any payments, compensation, or valuable gifts or favors, in any form, from any organization doing business with the organization.
4. Use of a position with the organization to exercise influence for the purpose of benefiting the employee or members of his or her family.
5. Use of the organization’s assets for any employee’s personal benefit.
6. Divulging confidential information.
This statement of policy shall be distributed to every officer, trustee, and employee on an annual basis. A form will accompany his policy statement with space to report any known exceptions. Also, a space will be provided for a signature. All exceptions to the above must have the prior approval of the board of trustees and the executive committee.
ACFH Nonprofit Whistle Blower Policy
Art & Creativity for Healing (ACFH) is committed to operating in furtherance of its tax-exempt purposes and in compliance with all applicable laws, rules and regulations, including those concerning accounting and auditing, and prohibits fraudulent practices by any of its board members, officers, employees, or volunteers. This policy outlines a procedure for employees to report actions that an employee reasonably believes violates a law, or regulation or that constitutes fraudulent accounting or other practices. This policy applies to any matter which is related to ACFH business and does not relate to private acts of an individual not connected to the business of ACFH.
If an employee has a reasonable belief that an employee or ACFH has engaged in any action that violates any applicable law, or regulation, including those concerning accounting and auditing, or constitutes a fraudulent practice, the employee is expected to immediately report such information to [the Executive Director]. If the employee does not feel comfortable reporting the information to the Executive Director, he or she is expected to report the information to the [appropriate position].
All reports will be followed up promptly, and an investigation conducted. In conducting its investigations, ACFH will strive to keep the identity of the complaining individual as confidential as possible, while conducting an adequate review and investigation.
ACFH will not retaliate against an employee in the terms and conditions of employment because that employee: (a) reports to a supervisor, to the executive director, the Board of Directors or to a federal, state or local agency what the employee believes in good faith to be a violation of the law; or (b) participates in good faith in any resulting investigation or proceeding, or (c) exercises his or her rights under any state or federal law(s) or regulation(s) to pursue a claim or take legal action to protect the employee’s rights.
ACFH may take disciplinary action (up to and including termination) against an employee who in management’s assessment has engaged in retaliatory conduct in violation of this policy.
[In addition, ACFH will not, with the intent to retaliate, take any action harmful to any employee who has provided to law enforcement personnel or a court truthful information relating to the commission or possible commission by ACFH or any of its employees of a violation of any applicable law or regulation.]
Supervisors will be trained on this policy and ACFH’S prohibition against retaliation in accordance with this policy.